Hello. My name is Chelsey Cooper and I am a School Nutrition Program Specialist in the
California Department of Education- which I will refer to as the CDE- Nutrition Services Division.
I am going to provide you with some basic information on the Community Eligibility Provision,
also known as the CEP.
The CEP is a four-year reimbursement option for eligible high-poverty local educational
agencies referred to as LEAs and schools, and became available beginning in School Year
2014–15 as a result of the Healthy, Hunger-Free Kids Act of 2010.
It is a provision, like Provision 1, Provision 2, and Provision 3, that makes it easier for
schools with a high percentage of needy students to provide two meals a day to all students
at no charge.
An LEA can decide if they want schools to participate individually in the CEP,
if they want to group some schools together in order to meet eligibility,
or if they want the entire LEA to participate.
While on the CEP, schools serve breakfast and lunch at no cost to all students.
The reason why LEAs are so interested in the CEP is because of the enormous benefits that
this provision brings them.
While on CEP, you will never collect a meal application or perform verification processing activities.
This reduces district administrative costs related to collecting and processing applications,
completing the verification process, and tracking students based on meal eligibility status.
Since all students receive breakfast and lunch at no cost, overt identification and unpaid
meal charges are eliminated.
Schools on CEP have also reported increased revenue.
These schools have guaranteed reimbursement percentages that will never go below the percentage
they established in their first year, and the flexibility to further increase revenue
as additional needy students are identified during the four-year cycle.
Lastly and most importantly, students who have access to meals and nutrition tend to
perform better academically, have better health, and maintain better school attendance.
To qualify to participate in the CEP: Schools must have an identified student percentage
of at least 40 percent, based on enrollment, as of April 1 of the school year prior to
implementing the CEP.
I will explain how to determine your ISP on the next slide.
When determining your site's ISP, you cannot round up.
For example, a percentage of 39.98 percent does not meet the threshold and would not
qualify for the CEP.
Schools must agree to serve breakfast and lunch at no cost to all students.
Lastly, the LEA must have a history of administering the National School Lunch Program or the School
Breakfast Program in compliance with the program regulations.
The ISP is determined by dividing the number of directly certified students, and those
students who are certified as foster, homeless, migrant, runaway, or participating in the
Head Start Programs, by total number of enrolled students.
These students must be listed on either a California Longitudinal Pupil Achievement
Data System, also known as CALPADS, or a local county list.
You may not use meal applications to determine your ISP.
This data must be reflective of April 1st of the year prior to implementing the CEP.
You may include all students directly certified throughout the school year up to April 1.
So if a student was listed on your October list, but for some reason does not show up
on your March list, you may still count that student towards your ISP as long as that student
is still enrolled on April 1st.You may also use Medi-Cal free students that appear on
your CALPADS list.
Please note you may not use Medi-Cal reduced students, only Medi-Cal free, because the
ISP is based on how many students are certified as free.
Districts have the option to implement CEP at a single site, a group of sites, or district-wide.
If you are interested in implementing CEP at a single site, you would take all of your
directly certified students from that individual site and divide by the total enrollment of that site.
If you are interested in grouping, let's say, three sites together, you would take
all of the directly certified students from those three sites and divide by the total
enrollment of all three sites to determine your group ISP.
When grouping schools together, you may include schools with ISPs lower than 40 percent as
long as the group ISP is a minimum of 40 percent.
You may not round up when calculating the ISP.
When participating in CEP: Reimbursement for meals served is based on the ISP times the
multiplier, which is currently set at 1.6.
The multiplier is a factor set by the USDA.
Schools electing the CEP are guaranteed to maintain the same multiplier for the full four-year cycle.
The ISP multiplied by the multiplier equals the percentage of meals served to be claimed
at the free reimbursement rate.
The remaining percentage of meals are claimed at the paid rate.
No meals are claimed at the reduced-price rate.
Let us look at how the ISP and the multiplier are used in claiming meals served.
Assume a school had a 50 percent ISP as of April 1, and is implementing the CEP for the
following school year.
The multiplier established by the USDA for schools implementing the CEP is currently 1.6
Multiply the ISP by the multiplier: 50 times 1.6 equals 80 percent of meals served will
be reimbursed at the free rate.
The remaining 20 percent of the meals served will be reimbursed at the paid rate.
Remember, no meals are ever claimed at the reduced-price rate when on the CEP.
Schools or a group of schools with an ISP of 62.5 percent or higher will be eligible
for reimbursement at the free meal rate for all meals served when using a 1.6 multiplier.
That's because 62.5 percent times 1.6 equals 100 so 100 percent of meals served will be
claimed at the free rate.
The free claiming percentage is capped at 100 percent regardless of how high the ISP may be.
One of the concerns that schools have when implementing the CEP is that, since they are
no longer collecting meal applications, they will not have the data they need for the local
control funding formula, or LCFF.
Schools participating in the CEP, as with all provisions, still need to collect their
students' individual socio-economic status to determine funding for the LCFF.
The way we do that is through the alternate income data collection form.
This form is much simpler to fill out and collects the data you need for the LCFF.
Sample Household Income Data Collection Forms are available for calculating the school's LCFF needs.
They are posted on the CDE's LCFF Frequently Asked Questions Web page at:
https://www.cde.ca.gov/fg/aa/lc/lcfffaq.asp#PROV2and3.
This link is available in the Show More section below.
It is important to note that processing these forms cannot be paid for with cafeteria funds,
and you cannot reference the NSLP or SBP on the alternate income form.
These forms must stay completely separate from the federal meal programs.
You are allowed to establish an LCFF base year.
This means that you only need to collect these alternate income forms once every four years.
The data collected in year one may be used for LCFF in years two, three, and four of
your CEP cycle.
You would only need to collect forms from new incoming students in years two, three, and four.
Also, you do not need to collect these forms from students who are directly certified.
The ISP is guaranteed to never go below the ISP established in the first year of the CEP cycle.
If the ISP increases as of April 1st of any year of the four-year cycle, the school may
apply to use the higher ISP to calculate reimbursement claims for the following school years.
Receiving the higher ISP for any year will not be automatic.
LEAs will need to apply for the higher ISP each year or apply for a new "year one"
to lock in that higher ISP for the next 4 years.
As you know, Medi-Cal is now included on your CALPADS direct certification list.
As I mentioned earlier, you may use students who appear as Medi-Cal free on your CALPADS
list to count towards your ISP.
You may not use students who are listed as Medi-Cal reduced.
LEAs or schools must agree to cover the difference between serving meals at no charge to all
students and the federal meal reimbursement.
The use of nonfederal funds is necessary only if the total amount of federal reimbursement
through the CEP does not cover the costs of serving all students meals at no cost.
Some examples of nonfederal funding sources are: profits from a la carte sales,
in-kind contribution funds from outside sources such as volunteer services or a cash donation.
If your district is interested in applying for CEP, set a reminder to pull your direct
certification and total enrollment lists on April 1st.
If April 1st falls on a weekend, you will want to gather this data on the following Monday.
Remember that your ISP includes the lists for homeless, foster, migrant, runaway, and Head Start.
The deadline to apply for CEP is June 30 unless further noted by listserv.
For more information on the CEP, please visit the CDE's CEP Web page at:
https://www.cde.ca.gov/ls/nu/sn/cep.asp.
This link is also available in the Show More section below.
There are two forms that you need to complete in order to apply for CEP;
forms SNP-19 and SNP-55.
These forms are located in the CNIPS Download Forms section.
You can access CNIPS at https://www.cnips.ca.gov.
This link is also available in the Show More section below.
For more information, please contact your SNP county analyst.
This institution is an equal opportunity provider.
Thank you for your time.
This slide contains information on professional standards crediting.
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