Even if you use Scrivener on a daily basis like I do, chances are there are features
that you forget about.
I've been using Scrivener for the last 10 years, and there are tips I wish I knew that
would have saved me a lot of time.
In this video I'm going to cover my top 10 power tips for Scrivener that will help
you too become a power user.
What's up, guys?
This is Michael La Ronn with Author Level Up, giving you the best tools and strategies
for writing faster and reaching readers with your stories.
Scrivener is an essential writing tool for writing faster, and if you use it to its full
potential, it will pay off for you.
Let's count down my top 10 tips for the program.
10 is Paste and Match Style.
Sometimes, you have to copy and paste text from sources outside Scrivener.
If the formatting doesn't match your project's, you will seriously mess up your formatting.
As you can see here, I am copying text from my Facebook page.
See how it looks when I paste it?
Pretty ugly.
My normal font is Palatino, but this one is different, with a different font size and
all.
But when I use the Paste and Match Style feature, Scrivener removes the copied fonts and styles
and pastes them into the document mimicking what you already have set in your project.
Let's paste that text again—much better.
It's not perfect, but you can see that Scrivener converted everything to plain text, which
is way better than what I had before.
9 is Snapshots Before you make major changes to a document,
do yourself a favor and save a snapshot . This will save a copy of that chapter if you ever
need it later on.
This is nice because it saves a version of the chapter for you without you having to
revert the entire project to an earlier version.
Very rarely have I ever needed to go back to a snapshot, but when I did, I was very,
very grateful for it.
8 is Split Screen.
Scrivener power users have learned how to master the split screen function.
You can get work done faster, especially in editing.
Split screen is your friend.
You can do it vertically or horizontally.
. If you combine this with the copyholder feature,
you can technically have up to 4 editor windows open at the same time.
You can do that by holding option and then dragging a document into the current editor
window.
7 is Collections.
Collections scare people for some reason.
But honestly, they're pretty easy and save you a lot of time in formatting.
Collections are a must if you are using Scrivener to format your books.
If you have multiple books in your Scrivener file, then Collections are also a must.
When you create a collection, you save yourself from having to manually add all the chapters
of your book later for formatting..
To create a collection, highlight all the chapters in your book, right click, and select
Create a Collection.
The collection will populate above the binder.
When you're ready to Compile, simply go to Compile and click the Filter button, and
select apply filter<Documents in Collection.
Scrivener will auto populate all the chapters of your book for export.
6 is creating your own project templates.
Why use the default Scrivener templates when you can use your own?
The easiest way to do this is to use Scrivener for a few weeks and figure out what your preferences
are.
Once you know what you want in all of your projects, create a new project, set it how
you want it, then go to File<Save As Template.
This will then show up in the Quick Start Screen any time you are ready to start a new
project.
Personally, I like to create stock documents for my outline, research, front and back matter
and have these populate every time I start a new project.
It saves time.
5 is Custom Metadata.
Metadata doesn't immediately make sense.
After all, it's not the metadata you're probably used to—the kind that tells Amazon,
Barnes & Noble and other book retailers what your book is about.
Scrivener's metadata is like that, but it helps tell YOU what each chapter is about.
For example, if you want to tag all of your chapters with your setting so you can sort
through it easier later, you can do that.
When you're editing and you realize that you need to change some details of say, your
spaceship setting, you can refer to your metadata in outline mode to help you find all the chapters
that have the spaceship in it.
The only limit to metadata is your imagination.
If you choose to use it and be consistent and thorough with adding keywords to your
chapters, this is a powerful tool.
4 is an anti-tip: don't use lists.
Scrivener doesn't handle them well.
It never has.
They don't convert well to other formats, they don't copy well, and they don't paste
well.
They're difficult to format in Scrivener, and usually cause spacing issues when your
lists get too big.
If you're writing a blogs or nonfiction book in particular, Scrivener's bullets
and numbered lists will cause you nothing but trouble.
I recommend you stay away from them.
3 is a keyboard shortcut.
CMD+1 to go to your document.
CMD+2 to go to the cork board.
CMD+3 to go to outline mode.
Simple and easy to remember.
2 is creating default formatting.
If you haven't done it already, do yourself a favor right now and STOP using the tab key.
Tabs make your book look awful when converted to ebook format, and many of the major ebook
retailers won't accept your book if you've formatted it with tabs.
The correct way to handle tabs is through automatic indents.
In any document in Scrivener, click CMD+R/CTRL+R to turn on the ruler.
Drag your cursor to 0.25 inches.
That's the equivalent of hitting the tab key.
This way, when you hit enter, it will automatically indent your paragraphs for you.
This one trick will save you hours and hours and hours of formatting.
Plus, it will fast track you to pass EPUB validation, which is a requirement for publishing
at most major online book retailers.
Trust me on this.
Create your automatic indent and then go to Format<Make Default for Project.
Go back and manually edit any documents that you used tab on prior to doing this, and commit
to eliminating the tab key from your muscle memory.
And the #1 Scrivener tip I can offer you is…
1 is Scrivener placeholders.
Did you know that Scrivener has its own syntax that you can use to tell it to insert certain
elements?
For example, let's say you want to insert an image into your text.
The WRONG way to do this is to copy an image directly into your editor.
Scrivener WILL display the image in your editor, and it WILL display it in your final ebook.
However, the size and resolution will be terrible.
The CORRECT way to do this is to insert your image into your binder by going to Import<File.
Keep your images in a separate folder, and name them something simple with one word.
Then, in the place where you want to display your image, use the Scrivener tag <$IMG> to
display the image exactly as you've formatted it.
Not only does this look better, it saves you file space because Scrivener doesn't have
to render your image every single time—it stores the 1 image and uses that every time.
This will make your books smaller, which at Amazon, makes a big difference and will save
you file delivery costs, thus making your more money!
For a full list of Scrivener tags, go to Help<List of All Placeholders.
I hope you found those tips helpful.
Scrivener is full of features and surprises, so don't forget to teach yourself a new
thing or two every once in a while.
And if you want to learn more tips, check out my video on Top 10 Hidden Features in
Scrivener You Didn't Know Existed.
And of course if this is your first time watching, I'd love to have you subscribe.
Every week I publish videos just like this one with writing and marketing advice to help
you write better and grow your influence with readers.
Thanks for watching.
I'll see you in the next video.
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