hey guys it's Mike today chipper and I are going to be sharing with you four to
five windows tips and tricks that are going to allow you to become more
organized more efficient and just overall allow you to get more work done
in less time I am Mk the CPA and along with my
sidekick chipper we teach people personal finances investing taxes and
more as you guys know normally I makes videos geared around personal finances
and taxes however in today's video I'm going to be sharing with you some life
and career tips things that I do and you is using Microsoft Windows to be more
organized and more efficient I use these things on daily basis and I'm excited to
share these things with you guys so let's get started
now nothing I'm going to show you guys is magical in fact you might already
know most of this stuff but maybe you're not using these features to your
advantage okay guys the tips we're going to be talking about today are going to
be specifically focused around organization if we are on organized and
things are cluttered studies have shown we can easily wait four to five hours
every single week just looking for stuff a 40-hour work week that's roughly 10%
of your time right there so we're going to look at helping you eliminate that
then the first tip is we're going to start with the Windows desktop and
getting yourself uncluttered
okay guys the first tip is really an obvious one that's really to clean up
your desktop and I really encourage this is our desktop right here and I really
encourage you to use that as much as possible because whatever is on your
desktop is right there in front of you you don't have to go digging further
into the file directories of Windows etc it's right here all for you to access
now the mistake I see many people make and I used to do this myself to be
honest is leave this a mess we want to clean this up as soon as possible and a
lot of this stuff now in this case I'm going to delete all of this but let's
say you had files you didn't know what to do with or whether or not you should
delete them but what you can do is or what I do is I like to create a folder
called stuff to go through so what I would do is I would highlight all this
right here if I didn't want to delete it and I wasn't sure what to do with it I
would then drag it to this stuff to go through folder and now look how clean
this desktop is it's almost it's almost too clean
now you can just focus on your task at hand and that overwhelming amount of
files is out of your face but it's all still right here if you need
and now let's talk about how do we get easy access to our programs that we want
to use the most and to do that we use pin to start menu and pin the taskbar
now our taskbar is right here and I believe there is a limited number I'm
not a hundred cincher but I believe there's a limited number of items you
can pin down here correct me if I'm wrong please let me know if you can pin
more I would love to know but the other area is if you want to pin to the Start
menu this is your Windows Start menu I am on Windows 10 as you guys can see but
I believe this should work for Windows XP and above but let's say there's a
program that you want to use a lot and this can be any program on your computer
whether it's at home or at work and this let's say we want to use audacity a lot
when for my videos that I produce I do use that ASCII quite a bit and so it's
probably a program that I would use frequently enough I want to put it along
with taskbar so I can get it quickly and the way to do that is I would just right
click and I would find under more pin to taskbar now this program is on my
taskbar right here and you can also use pin to start menu so let's say let's say
I wanted to use Diablo let's say Diablo 3 which is a game I have I wanted to use
this a lot and I wanted to show up in the Start menu we'll never opened it all
right well what you can do is I can do right click on I would do a pin to start
and boom there it is right here so now I can move this up and so now whenever I
go back to my Start menu it's right there look how quick I was able to
access that so think about the software programs you use the most and that you
want to have the access to the easiest and put them along here or put them
right here in your Start menu and it will save you a ton of time I promise
check it out
okay guys tip number three is to really make the time to get organized because
it is so worth your time now I have a series of folders that I've organized
with YouTube but let's pretend I wasn't organized at all let's pretend I had to
go there from scratch let me show you how long this takes so to get there I
have to go to start menu I would click on this PC and then I would click on
volume D because I know it's there and then I would go to backup to cyber PC
because that's where I've stored all the stuff and finally down here I have
YouTube but I'm still not at the videos I want so now I have to go to videos
created by me and now I'm finally here now can you infer had to go through to
get to this point can you imagine how often or how much time this would take
me if I didn't know exactly where that was well the thing to do is to make the
time to create desktop shortcuts so instead of me going through all these
file paths what I should have done is now that I found this main folder and
you have to find the main directory to this folder if I just want to get to my
videos faster I can create a desktop shortcut so what I'll do is I would
right click and then go down here to see where it says sin to see how it says
desktop create shortcut so what it's going to do is it's going to create a
shortcut directly to that file and boom so there it is right there
so now wash so now instead of going through seven steps to see all my videos
now all I have to do is click this and I'm instantly there and you can do that
for each of these folders you know you can make shortcuts for anything really
and what I would recommend doing is to take this one step further and create a
folder you know something that makes sense to you and let's say you wanted to
have all of your YouTube shortcuts anything related to YouTube well you can
put a YouTube folder right here and then are you like I'm going to call it
YouTube in this case I'm going to move my shortcuts to here and then I can do a
shortcut to anything I that's related to my YouTube channel and
information and files all in one folder and it looks so nice and neat because
now my desktop is still clean it's still uncluttered but I can just access all
this information very quickly so make the time to create these desktop
shortcuts I can't begin to describe how much time this simple little trick will
do you by just taking a few seconds to create shortcuts with the stuff you use
the most
okay guys ready for tip number four and then I'll still keep watching because
then I'll show I saved the best tip for last that most people do not know about
and I learned recently and it is so powerful so let me show you I think this
is a Windows 10 feature but you can actually instead of we talked about
pinning the taskbar we talked about pinning the Start menu but in Windows 10
I corrected me like I said correct me if I'm wrong guys but I think this is the
only Windows 10 there's a thing called quick access so if you have Windows 10
you can actually pin stuff to this quick access bar now this quick access bar is
always going to show up whenever you open a folder you can open up any folder
of any kind and see how it's there watch I'll go back to YouTube folder I just
made and it's there too so basically whatever you want to pin along here you
can so like if I want to go to the main YouTube folder are the main YouTube file
directory and I want to say okay my laptop music is really important to me
and I want to make sure I can access anytime what I would do is I would
right-click on laptop music and then do go into quick access and bam there it is
it's number one you can you can arrange these in whatever order you wanted so if
you wanted this to be to the very top look even above your desktop you could
you can move it back down here it's like wherever you want to move it wherever
what makes sense to you whoops I guess I got a pool I got a pool
of this one up there we go so I guess you can't pull it down that way but you
guys you guys get the idea is it's really easy to pin stuff to this quick
access menu and this will save you time whenever you open up a folder you know
the stuff you need will be right there
okay guys I've saved the best for last and it deals with using hotkeys to get
to things even faster and hotkeys will work for a programmer file shortcuts and
also actual shortcuts to folders and a shortcut is something we were looking at
just a few minutes ago but see this little arrow right here on this folder
that little arrow indicates it's a shortcut and the same is true for
Program Files so if you have a little arrow next to the program it means the
shortcut path to that program so what I'm going to show you guys is how you
can set hotkeys to access these folders instantly just by using a quick touch of
your keyboard so let's say Microsoft Office Excel Microsoft Excel is a
program people use all the time especially at work
so let's find this so I go to my Start menu and I already have Microsoft Excel
pinned here i'ma show you guys how to do this but what I would do is I would
right click to get to it and I would go to more and I would go to open file
location' obviously if you go to my PC and go down through the file directories
you can find it the same way but this is a quicker way for me to find it so I'm
going to go to open file location' and now as you can see it takes us to this
Microsoft Office folder and if you look here see no I'm using a Microsoft 2007
on my personal computer don't judge me because it's free but you
see this little shortcut arrow right here as long as there's a shortcut arrow
this will work if there's not a shortcut arrow it's not going to work but yeah if
you don't have a shortcut arrow just do you know right click send the desktop
create shortcut and then that's how you can get that shortcut arrow now now
here's what's cool so let's say you want to make this a hotkey command so that is
this program will open instantly so what you want to do is you going to right
click go down to properties now see where it's a shortcut up here
there's this first page it opens this first tab see where it says shortcut key
see how it says none well right now there's no programmed shortcut for this
file but we can change that so just click your mouse cursor here and I'm
going to do all f12 as my shortcut key all f12 and now I'm going to hit apply
and says I need administrator privileges so I'm the administrator so I'm gonna
click OK and now I've hit applied now I'm just going to hit OK
now watch guys this is frickin sweet so now I'm hitting alt f12 on my keyboard 1
2 3 boom instantly I am right to this program I don't even have to use my
mouse now as long as I ever remembered what hotkeys I've said it to and the
same is true for your shortcut folders if you go to any of these shortcut
folders like earlier we're looking at this video one see where it says if I
right click on this and go down to properties same thing I can make a
shortcut key here so I'm going to do alt f11 I'm gonna hit apply I'm going to get
out of it and now watch this 1 2 3 all step 11 bone I'm right to my photos and
clips are left I guess I selected this one but I'm right to it this is going to
save you guys so much time it's saved I can't tell you how many minutes the save
all the clicking around I used to do and whatnot
by using these five tricks I know these are all basic really new newbie stuff
really but if you use this to your advantage all in unison you will save
not only minutes but they'll those minutes you save will adds up to hours
and days over the course of your life and in your work and in your personal
life hey guys I really hope you got a lot of those five tips I know they're
all very basic but if you just make the time to get organized create desktop
shortcuts clean up your desktop organize your folders accordingly and pin your
most-used programs to your taskbar your Start menu and even the folders
themselves and use hotkeys all in unison you are going to be a time-saving
machine the thing I didn't mention about not only are you guys are going to be
more efficient work more productive but it's going to help you communicate
better at work and the reason that is is because when somebody asks you ask for
something from you you're going to be so quick to respond to them because your
files are going to be very organized and you're going to know right where to go
define what you need they're going to look back at you and
say he's really got it together my question of the week is what do you guys
do to stay organized at work with your computer files on using Windows is there
anything that I didn't mention that you feel I should have or what other tricks
or tips this you might have please share those in the comments section down below
and also in the description down below I'm going to be including some links to
some art articles that will be real that are related to this video so make sure
to check them out alright guys drop a like leave a comment
or question down below make sure to subscribe if you have not already let me
know if you would like to see more videos like this I had a lot of fun
making this one I love making tutorial types of videos for you guys and don't
forget you can also follow me on Twitter and on Facebook but until next time and
most importantly please take this information you learned here today and
use it in your life apply it to your life so you
can work more towards living your life on gauged the guys love you I will see
you in next week's video take care bye
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