Lightroom is not like a regular file browser.
You have to get your photographs inside of Lightroom, before you can start using the
software to retouch them or to organize them.
You have to first get them inside.
Hi, this is Shajee Aijazi from digitaldarkroomacademy.com and in this video, we're gonna take a deep
dive into the Import panel.
Now, Import is a simple process, but there are some aspects of it, there are some settings
in there that can get a little confusing.
In this video, we're gonna take a look at each one of the settings that is available
in the Import dialog and we'll see what each one of them does.
Now, it is a slightly long video, but I would like you to bear with me, because it'll clear
up a lot of things for you about the Import process.
I can't wait to begin, let's dive right into it.
Alright, so here we are in Lightroom and we'll see how to import our photographs.
Now, Because I already have photographs in my Lightroom catalog, you're seeing these
photos here already, but if you're just starting to use Lightroom, if you haven't imported
anything yet, you may be seeing this area to be completely empty.
But we will just go ahead and import the photos and if you follow along, it will become populated
for you too.
So, how can we go ahead and start the import process?
There are actually three ways in which you can do that.
The first thing you can do is, you can go to the File menu, click on "Import Photos
and Video" and that would open up the Import dialog.
The second thing you can do is press the shortcut key that you see here, which is "Ctrl+Shift+I"
on a PC and that'll be "Cmd+Shift+I" on a Mac, and then another third way to get to
the Import dialog is simply by clicking this "Import..." button on the bottom left in the
Library module.
So, let me just go ahead and press that.
This is the method that I prefer doing, it's just so much faster.
OK, so now we are in the Import dialog and let me just go ahead and explain what's going
on here.
On the left side, we have the "Source", which tells us where exactly the photos are coming
from.
Then in the middle, we see the actual photos that are going to be imported into Lightroom.
On the top of this thumbnail area, we get to decide what is it that we want to do with
these photographs.
Do we want to copy them, move them or just simply add them to the catalog.
We'll see each one of these in a little bit.
Finally, on the right side, we decide if we want to apply any operations to our photos
as they're being imported, along with deciding where our photos would go.
Let's start by understanding the Source panel here on the left.
This is the area which decides where the photos are coming from.
So, this will list down all the hard drives in your computer.
It'll list down any devices that might be connected to your computer.
Now, in my opinion, the best time to import your photographs is right after the shoot;
directly from the Camera or directly from the memory card.
So, if you have your memory card connected to your computer, it'll show under the Devices
section above, and as you can see here I have my memory card connected; and if I select
that, it'll start showing all the photos here in the thumbnail area in the middle.
Now, I am importing a shoot I did for a client and this was a house that I shot.
I have already imported the day shots from this shoot and now I am importing only the
night shots.
So, this is when I am importing from the memory card.
But, if your photographs are already on your hard drive, they're already located where
they need to be, you can also go to that location from this panel and simply select the folder
those photos are in and once you select that, it will start showing those photos in the
middle.
If your selected folder has any subfolders that you want to include in your import, you
can simply check the "Include Subfolders" option up here.
You can select multiple folders by pressing the Ctrl key on PC or the Cmd key on a Mac
and then clicking on the second folder's name.
Now, let me just head on to select my card that I have plugged in, so I can import my
photos from there.
Thats where I want to import the photos from.
Now, once you have your source location selected, let's take a look at this middle area.
This area is displaying the thumbnails of all of the photographs that are in the source
location that I've selected.
So, I selected my memory card, it's showing me all the photographs that are in my memory
card.
On top here, you have these three little options: All Photos, New Photos and Destination Folders.
So, this kinda displays, this shows you different methods of displaying the photographs.
All Photos is pretty clear, it'll show me all the photos there are in the folders I
selected on the left side.
New Photos will only show me photographs that are not already in my catalog.
So, I mentioned before that I have already imported the day shots of this shoot; and
right now I am only importing the night shots, so if I click on this New Photos, if I want
to see just the new photos; when I click on that, it'll show me the photographs that are
not already in my catalog, that I haven't yet imported before.
and Destination Folders divides this area into sections.
These sections are based on the option I select in the Destination panel on the right side.
So, right now I have it selected to 'Organize > By date', so this divides the grid up into
these sections that I can collapse; and just see photos from let's say, one date.
So, one section will contain photographs from one date, the other section will contain photographs
from another date.
Now, let me just switch that back to All Photos so I can see all the photographs at one place.
That's usually the view that I prefer.
If you want to import all the photos from your card or whichever location that you've
selected, you can click on the "Check All" button at the bottom.
Or if you only want to import only a few, you can check only the ones that you want
to import.
Now, you could do this one by one, which will take up a lot of time; OR you could simply
select one, press the Shift key, select the other photos you want to import, then press
the check mark on any one photo. and once you do that, it will select all of the rest
of them.
Pressing the Shift key will select the photos that are together.
If you want to select the photos that are far apart from each other, you'll have to
press the Ctrl or Cmd key and then click on the photos you want to select.
And once they're selected, just click on the checkmark and it'll select all of those photographs.
At the bottom of this central area, we have a few options.
We can be in the Grid View or see the whole image on the screen with the help of these
two options.
Then next to this is the Check All and Uncheck All buttons; you can use these to check all
the photographs or uncheck all the photographs. and I want to tell you a cool thing about
them.
If you press the Alt key on a PC, or Option key on a Mac, these change to Check Videos
and Uncheck Videos.
Which means that if you have shot some photographs and some videos, but you only want to import
the videos, you can select only those by pressing this button you get.
Or even the other way round with the Uncheck Videos button.
Now, I don't have any videos right now, in this shoot right now, so this is greyed
out.
Then next in this bar, we have the sorting options.
First we have the option of sorting by ascending order or descending order.
Then right next to it, we have a dropdown menu, where we can select if we want to sort
by Capture Time, whether they were checked or unchecked, so let's say, if I select this
option, the checked photos will show on top and the unchecked photos will show at the
bottom, then file name, file type and Media Type, which would mean photos on top and videos
at the bottom or vice versa.
Then next, I can increase or decrease the size of my thumbnails with this slider over
here.
Now, once we are done selecting which photos we want to bring, we need to decide how those
photographs will be handled, how those photographs will be imported and we have options for that
right at the top.
You can do 4 things with your photos.
Copy as DNG, Copy, Move, Add.
Copy as DNG: This copies the photos from your source location to the folder you select from
the destination panel, and it also converts those files into the DNG format during this
import process, during this process of copying them.
Now what exactly is the DNG?
DNG stands for the Digital Negative, which is actually a RAW format that is devised by
Adobe, to kinda standardize the different RAW formats that you get from different cameras.
Adobe just wanted to have a single RAW format and it created the DNG for that.
Now, whether you should convert to DNG or not, it's a big debate in the photography
circles.
I personally do NOT convert my photos to DNG.
And I mention the reasons for that in another blog post, I'll link to that in the description
of this video, you can check that out.
COPY: Choosing this option will also copy your photographs onto the folder you select.
It will take those files from the source location and it'll copy them to the destination location,
but it will not convert them into the DNG format.
It will keep them in the original format that you have shot them in.
If you've shot them in RAW, they'll stay RAW, if they are JPEGs, they'll stay JPEGs.
Or, if you're importing from your hard drive, if they are any other format, if they are
a PSD, if they are a TIFF, whatever format they are in, they will stay that format.
Now, this option is usually the option to select when you are bringing your photos directly
from your memory card or the camera.
So, you would have your images in the memory card, and you would bring them into a folder
on your hard drive using this copy option.
Then, next we have Move.
This option will copy the photos into the new location that you selected, but they will
no longer be there at the original location.
So, whatever you had in the Source panel, those files will get deleted from that side,
and they will just be there now in the Destination panel after the Import process is done.
Now, this would be a good option to choose if you are re-organizing your photographs;
but it's not used all that much otherwise.
In your regular, day-to-day basis, Move option is not used that much.
Then the last option we have is ADD.
And what this does is, it just adds those photos into the Lightroom catalog at their
existing locations.
Nothing happens to the files of the photograph.
They don't get moved, they don't get copied.
They stay where they were.
They just get referenced by the Lightroom catalog.
Now, this option is great when your files are already in an organized structure, they
are already in the folders, they should be in; and you just want to get them to show
inside of Lightroom.
Now, if you choose Add, then on the right side, the File Renaming and Destination panels
disappear, since they are not really applicable.
The files stay in the same place, they stay with the same name.
So, you can't really rename them and you can't really pick out the location that you need
to copy them in, because they're not really getting copied.
I, usually import my photos right after the shoot directly from the memory card, so the
option that I use most often is the COPY option, because what I want to do is I want to copy
those files from my memory card, into a folder on my hard drive, and I want to copy them
as the original RAW files and not convert them to DNG.
Sometimes though, I may end up using the ADD option when I have my photographs in the location
they need to be in and I just want them to show inside of Lightroom.
But, I've almost never used the other two options.
I've never used Move, I've never used the Copy as DNG.
Then once you have selected your photographs and decided how you want to bring them, we
can take a look at the settings on the right side, we have options if we want to apply
some operations to the photos as they're being imported.
So, let's take a look at those.
The first panel we have is the File Handling panel and in that the first option Build Previews.
Now if you understand how Lightroom works, then you know that none of the files themselves
are coming in Lightroom at all.
The files that are being copied, that are being imported, the files are not coming into
Lightroom.
Only their previews are coming in.
Over here, Lightroom wants to know what quality of previews do you want to make at the time
of the import.
If you don't make high-quality previews right now, every time you go on to a photo, or zoom
in on to a photo, the preview will be generated then and it will take up some time to load
the preview at that time.
So, in this Build Previews dropdown, we have four options.
Minimal is a pretty low quality preview.
Embedded & Sidecar basically uses the preview the camera created.
It's not really a high quality preview but you have something to look at while you build
other previews.
Then Standard builds a standard sized preview.
It's a bigger preview than Embedded and Sidecar, but it's still not full size.
You can select the size of the Standard Preview in your Lightroom Preferences.
So, once you're inside Lightroom, you can go to your Preferences and select what size
the Standard size Preview should be.
I talk a bit more about it in my blog post about Lightroom's speed.
You can check the description for the link.
Then, next we have 1:1 previews.
These are the full sized previews.
Now these can take up quiet a bit of time to build after import, and they also take
up a lot of space on your hard drive, but when you're going through your photos, when
you're navigating through them, you can zoom in, you can go to the next photograph and
you won't have to wait for it to load at that time.
They will already be loaded.
Now, what I choose, I choose Standard for all my imports as that's kind of the right
balance between quality and speed.
Then next is a checkbox called "Build Smart Previews".
Smart Previews are basically previews that allow you to edit the photos even if the original
files are offline; and that's really cool.
So, what that means is, let's say you keep your files in an external hard drive; and
its not connected to your computer.
So, your hard drive could be sitting at home and you would be in a coffee shop or somewhere,
you would still be able to work on your photos.
If you don't build Smart Previews, you will always need to have your original files accessible.
I am going to keep this off, because I usually have my original files with me at all times.
Then Don't Import Suspected Duplicates is pretty straight forward.
You don't want to import photographs that are already in your catalog.
So, I'll keep this on and if it is on, you can see that it greys out all the photographs
that are already in Lightroom.
It won't even allow me to select them.
After that, we have Make a Second Copy to.
Now, this creates another copy of these files at a location you specify.
You would think that this is a good way to automatically back up your photographs, but
the filing structure it creates is not ideal for backups.
It creates folders with the name "Imported on" and then the date of the shoot, so let's
say "Imported on 27 December", that'll be the name of the folder.
So, if you back up your photos with this, it can be quiet a pain to recover them.
It can be quiet a pain to find your photographs from this folder structure.
Now, we talk about Backup Strategies in a lot more detail in The Complete Lightroom
Course, so if you haven't already checked it out, go do that!
But anyways, I will keep this option off because I do not like to backup my photographs using
this.
I have another backup strategy.
Then, Add to Collection.
You can add your photos to any existing or a new collection right when importing them.
Now, if you use Collections to organize your photos and I definitely recommend that you
should, then this can really save you a lot of time!
Because now, you don't have to manually add them to the Collection after they are in your
Library.
It'll happen automatically right on import.
So, these photographs will end up in the Collection of your choice.
When you check the checkbox on, it'll start showing you your existing collections and
collection sets; or you can create a new collection with this + icon on the right.
Then after the File Handling panel, we have the File Renaming.
Now, if you've read The Ultimate Quick Guide for Lightroom that we have on our website,
digitaldarkroomacademy.com, I talk about The History Book Technique in that, which is basically
the naming convention I use for my files and folders.
I won't go into what that is, over here, you can check The Ultimate Quick Start Guide for
that.
I've included the link in the description.
Now, I have the template already made for The History Book Technique.
So, I will simply select that from this Template dropdown.
You can make your own file name template from this Template dropdown and then going to Edit.
Since that's a detailed topic in and of itself, so I won't go into right now.
I talk about it in another one of my video and blog post.
But, anyways, after selecting the The History Book Technique template, I will type in the
name of my client here in the Custom Text, and type in the project name in this Shoot
Name field.
Then, next up, we have the Apply During Import panel.
This panel contains options that allow you to apply certain settings to your photographs
as they are imported into Lightroom.
First, you can select if you want to apply any preset to your photographs.
It'll list down all the presets we have in the Develop module, and this can be really
helpful.
If there's a certain setting you apply to all of your photographs, you can make a preset
out of that and apply it at import.
That way, you don't have to apply those settings manually every time.
For example, I apply lens correction and camera profile settings to every single one of my
photo; so what I've done is that I've saved them in a preset and I apply them over here.
This can also be really helpful if you are trying to achieve a uniform look for the entire
shoot.
So, let's say you want your entire shoot to have a cinematic look.
You can choose a cinematic preset from these and apply that on import, apply that over
here.
The photos, when they come into the Library, would already have that look applied to them.
You won't have to do anything.
The other thing you can do from this Apply During Import is to apply a metadata preset
to all your photographs.
Metadata is basically some information that can be embedded into the file of the photo.
Things like the creator of the file, copyright information, the title of the photo.
All of these get embedded right into the file of the photo.
So, its a good idea to add your copyright metadata right here at import, so that all
of your photos that are being imported have that embedded into them.
What you do is, you select a metadata preset from this dropdown that contains your copyright
information.
Now, these are the presets I've created and they contain my copyright information in them.
If you haven't created a preset with your copyright information, you can create one
by going into this dropdown then choosing New… and then adding the copyright information
in the box that appears.
Now, I talk about how to create Metadata Presets in another video.
Over here, I have my preset created already, so I'll just simply select Copyright 2017
from here, since I am importing this in 2017.
So, this will embed all my copyright information for 2017 into the files that are being imported
right now.
Next, you have the Keywords box.
Keywords basically allow you to tag your photographs with words that you may use later search for
them.
So, at this point, you can add all the words that would apply to all of the photographs
that are being imported.
So, for example, this is a shoot of a house, I can add 'house' or I can add 'architecture'.
But, at import, I would make sure that I only add keywords that apply to ALL the photos
that are included in the import and not just some of them.
So, in this case, I am only importing the night shots, so I can add the keyword 'night'
to it.
But, if the import included both day and night shots, then I wouldn't add 'night' keyword,
because then it'd apply to the day shots as well, and we don't want that.
If there are keywords that don't apply to all the photos in the import, I can add them
later on from the Library module.
Then finally, you need to decide where the photos will go.
That's what the Destination panel will allow you to do.
Over here, I have my "Photos I" external hard drive, and you can see here as the G: drive
and in that, my folder structure is organized according to The History Book Technique.
Again, if you're not familiar with what The History Book Technique is, go and check out
The Ultimate Quick Start Guide for Lightroom on digitaldarkroomacademy.com
So, anyways, I'll click on this 2017 folder and then at the top of the Destination panel,
I have this "Into Subfolder" checkbox I'll make sure it's checked on.
Along with that, from this Organize dropdown, I'll choose 'Into One Folder'.
Then in the Subfolder text field, I'll again follow the template for The History Book Technique
to name my folders.
I'll add the date first, then a dash, then the Client's Name, then another dash, then
the Project Name. and if I scroll down all the way, you'll be able to see that in the
2017 folder, it's creating a new folder by that name.
What you see in light grey and italics, that's the new folder that will get created during
the import process.
And it's in this new folder that it'll be copying all of the files that I am importing
right now.
Now, I don't recommend it, but you can also organize your photos according to date, by
creating date-based folders.
So, for that, you'll have to scroll back up on the Destination panel and on top of the
panel, you have this 'Organize' dropdown.
From this, instead of 'Into One Folder', you can select 'By Date'.
When you select that, it'll show another dropdown where you can select the format of the date;
and there are quite a few to choose from.
Now, any of these formats that have a slash in them, that will create nested folders,
which would mean that it would first create the 2017 folder and then inside that, it'll
create the month folder and then inside that it'll create the day's folder.
Just to be sure of what's happening with each one, what you can do is select anyone and
then scroll all the way down to see what folders are being created and WHERE are they being
created.
It's really important to make sure you have selected the correct parent folder.
So in this case, I've selected 2017 to be the parent folder, and then Lightroom is creating
the date-based folders inside that.
If you've selected the wrong folder, the new folder that Lightroom creates will end up
at a place where you didn't want it, where you can't find it.
So, always double-check by scrolling down below and checking what you see in italics
at the bottom, making sure it's happening the way that you would want it.
Now, since I don't use just a date-based folder structure, I like to have a folder name with
a bit of a description of what's inside, so from this Organize dropdown, I will just switch
back this "Into One Folder" and then type the name of the folder according to The History
Book Technique, in that text field.
Now, just want to show you couple more things and then we'll be done with the Import dialog.
Lightroom remembers the previously used settings and will bring those up the next time you
open the Import dialog.
But, there may be cases where you may need different settings for different purposes.
For example, if you're importing from a card, you may need one set of settings and if you're
just importing from inside your hard drive, you may need another settings.
So, what you can do is, you can save all of these settings, the settings that we just
saw, as an Import Preset.
What you have to do is simply go right at the bottom and in this black bar it says Import
Preset.
On the other side of this bar, you have a dropdown, you have the option to 'Save Current
Settings as New Preset'.
When you click on that, it'll ask you for a name, you can name it anything you want,
so let's say, 'Memory Card Import' and then you can come back to those import settings
every time you import something similar.
So every time you're importing from a memory card, you can just load this preset and you'll
have all of those settings in place.
Now, what does it really include in the Import Preset?
It only includes the settings from all the right side panels.
So, all of these panels on the right, it only includes the settings from those.
It does not include the source nor does it include which photos you selected, because
that changes every time.
Finally, I want to show one cool little thing that you can use when you're using Import
Presets.
If you click on this little arrow on the bottom left of the dialog, it'll compress the Import
dialog to this really compact view.
And this just shows you a summary of the main settings used.
And if you're using a preset, you kinda already have the settings dialed in, so you
can just quickly see all the important settings and just click Import.
Though, if you're like me, I prefer the full view.
But anyways.
so, now all that's left to do is to just click on the Import button and that will bring your
photos into Lightroom.
I hope you enjoyed the video and if you did, subscribe to my YouTube channel and head on
over to www.digitaldarkroomacademy.com/free and get more free stuff!
I will see you in a new video very very soon!
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